The revised Employment Eligibility Verification I-9 Form has been released. Employers may begin using this Form immediately, but MUST implement its use by May 7, 2013.
The new Form has a much different look including being two pages, with a more organized layout separating the information employees must provide from the information employers must complete. The new Form also incorporates additional data fields, including the employee’s foreign passport information (if applicable), telephone numbers, and email addresses (optional) and “other names used”, including maiden name (mandatory). In addition, the new Form carries with it six (6) full pages of instructions.
Although the documents acceptable for Form I-9 purposes remain the same, the new Form revises the format of the Lists of Acceptable Documents to clarify the requirements for certain documents.
Note: RGL Consultants strongly encourages the employer to make and retain copies of the documents you review and verify for Employment Eligibility Verification; attaching them to the completed Form I-9.
It is critical that employers understand the nuances that go along with the Form I-9 process and the changes to that process that the new Form I-9 requires. For example, newly hired employees must complete and sign Section 1 of Form I-9 no later than the first day of employment. The employer must complete Section 2 within 3 business days of the employee’s first day of employment.
The link to the new Form I-9 follows: